Coleorton Parish Council has six Councillors.
Ordinarily, the council meets 11 times a year, to discuss an agenda which can include a variety of items from planning applications, to local events, issues with footpaths or playing fields for example.
The parish council also hosts an annual parish meeting which all parishioners are invited to. This is usually (but not always) held in tandem with the May parish council meeting.
Meetings are advertised on the council’s five noticeboards located at the Beaumont Centre at Peggs Green, The Moorlands, Viscount Beaumont School, Beaumont Green and the Post Office on Lower Moor Road. The council is obliged to give three days’ clear notice of a meeting, not including Sundays and bank holidays. This website also shows future meeting dates, the agenda for the next meeting and also previous meetings’ minutes. Financial and regulatory documents will also be placed on the website.
Parishioners can bring to the attention of the council anything that concerns them, either directly or through the clerk in the parish of Coleorton.
Sometimes parishioners will raise issues that are not the responsibility of the parish council; in that situation, the clerk can liaise with the proper authority, usually the district council, county council or police for example, or can point the parishioner to the correct authority.
Whilst the council is delighted to see parishioners attending meetings, please be aware that you cannot speak whilst normal business is conducted. However, at each meeting, there will be a period for public participation when the Chair invites attendees from the public to speak on items that may concern them or share ideas for improving the local community.
Following a meeting of the parish council, the minutes are posted on the website.
A list of parish council duties and powers can be found here although it should be noted that this list is not exhaustive.
Current Parish Councillors
What are Parish Councils?
A parish council is a statutory local authority established under the Local Government Act 1972. It is the first tier of government and therefore the level of government closest to the community, with the district and county authority above it in the hierarchy.
As the authority closest to the people, the parish council is usually the first port of call for parishioners to go to with their concerns or ideas. For this reason, it is a vital and integral part of the community. Topics that a parish council most commonly gets involved with are planning matters (the parish council is a statutory consultee), managing open spaces, environmental issues and campaigning for and delivering better services and facilities.
The parish council has limited powers to make some decisions but they do have the ability to negotiate with and influence other organisations that make final decisions. These organisations appreciate that the parish council is better placed to reflect how its community feels about issues of concern.
A parish council has the power to raise money through taxes, called the precept, and has the authority and responsibility to spend this money for the benefit of the community.
Meetings by Zoom
Due to Coronavirus Covid-19 restrictions the Council will meet via Zoom. If you have any questions or would like to join in contact the Parish Clerk at firstname.lastname@example.org
How it works: Zoom is a free Application found via the internet. You just have to download the application and register. You must have the latest version – v5.
An advantage of using zoom means you are safe in your own home. The disadvantage is that the internet may interrupt your transmission, but this is a learning process. Sometimes just switching the computer off and on again can overcome this issue. If you are using your phone for zoom just check you have enough data available otherwise you may lose your connection.
Logging in to the meeting. A picture of yourself will come up on your screen, this gives you the opportunity to adjust your position, check lighting, seating, and general comfort. You will be held in a virtual waiting room. The host or co-host will invite you in from the waiting room to join the meeting. The meeting is scheduled for 7pm start but how soon we can get the meeting underway will depend on the number of people joining us. We may also have people joining us via telephone whereas others may be via laptops, tablets, or computers. Please aim to join us by 6.55pm at the latest, this will allow for hiccups in the joining process.
Similar to that of a normal parish council meeting previously held at the Beaumont Centre, there are formalities we must go through before reaching the public participation section. Before and after that section, members of the public may be asked to switch on their mute button (looks like a microphone found at the bottom of your screen). Alternatively, the host/co-host will do this for you. Zoom is sensitive it can pick up background noise easily, when this happens the person talking cannot always be heard clearly therefore, it is better for the host or cohost to switch on the mute button until you need to speak.
If you wish to ask a question in the public participation section, a raised hand is a recognised way to get the attention of the Chair. After the end of the period for public participation, all apart from Councillors will be muted. Please do not feel that once you have joined us via zoom you are compelled to remain for the duration; the meetings can sometimes be very long.
If you don’t want to or cannot use Zoom and have something to say or a question about an agenda item email the Parish Clerk before the meeting at email@example.com so your views can be included.
The Openness of Local Government Bodies Regulations 2014 gives members of the public the right to report on Town Council and Committee meetings. “The Council” refers to Coleorton Parish Council. Committees refers to any Committees formally set up by Coleorton Parish Council.
Unless the Council or Committee has resolved to go into confidential session anyone has a right to record by audio and/or visual means with the following caveats:-
It is courteous to advise the Council or Committee via the Clerk that recording will take place. The Council will afford reasonable facilities for the recording of the meeting within the constraints of the premises at which the meeting is held. No additional lighting or flash photography will be used except by agreement.
The person recording the meeting will be asked to cease recording if:
there is excessive noise from moving or setting up equipment;
there are interruptions to the smooth running of the meeting (e.g. requests that a person repeats a statement for the purposes of the recording or the distraction of a the person(s) associated with the recording adding comments during the meeting); The persons being recorded will be restricted to elected members and officers of the council unless non members and officers have agreed. In the case of children or vulnerable persons agreement must be sought from the parent or guardian.
All recording must be overt – i.e. visible to anyone at the meeting.
The Council is not liable for any actions of the person(s) recording that publicly identifies any member of the public or for any publication of the recording. Any persons recording the meeting are advised to obtain permission from members of the public present before publicising material that identifies members of the public.
Such rights as accorded in the legislation do not extend to recorded material being used out of sequence; in a way that it misinterprets the proceedings; in a manner that misinterprets the views of those speaking at the meeting.
Only the official signed minutes of the Council and its Committees will be recognised as the formal, statutory and legally binding record of the meeting.
Approved by the Council at its meeting on 13 July 2017.